“If I am given six hours to cut a tree, I will spend four hours preparing my axe,” said US President Abraham Lincoln. This is the recipe for success! A little bit of forward planning will ensure D-Day goes as planned and preparing for your child’s birthday should involve them as much as you do. 

Tip 1: Make a schedule

2 to 3 months before D-day: Select a venue and confirm the facilitator if you call on a third party. For more information on this, visit our party page www.musicmonsters.com.au
3 to 4 weeks in advance, list the guests, make the invitation cards/evites and send them. Also list the games and activities to take stock of all the necessary supplies. Your party entertainer will take care of this if you choose to use one. 
One week before the event, order the cake. If you make it yourself, buy everything you need to make and decorate it. Follow up with the guests who have not yet replied to you …
Prepare props for games or activities. Purchase the gifts for the guests, so that they can keep a little souvenir of the birthday. Plan how the party will unfold. 
The day before, bake the cake or go find the pastry chef and complete the decoration items.

Tip 2: Organize The Space

Remember to limit the accessible zones. Push furniture, remove fragile things and store them in a separate room. Remove any toys that are difficult to store and contain a lot of small parts. You might as well make the post-party storage easier!
Provide space to eat and space to play. If you have a garden, plan a fallback solution in case of rain. If you do not have a garden, prefer quiet games that require little space, such as bowling, throwing balls (foam), a mini treasure hunt, a guessing game, mimes … If you live in an apartment, don’t forget to tell the neighbors .

Tip 3: Set a duration

For those under 6, the party should not last more than two hours. For older children, you can extend up to three hours. If we have young children, we organize the party early in the day so that they are in good shape. Evening parties are reserved for tweens and teens.

Tip 4: Establish the itinerary

Regarding the time, it’s up to you to choose the time of day when your child is most available. This may be in the morning or in the afternoon a little before snack time. And if you can get your child to take a nap first, it’s the jackpot! As an example, here is the schedule that I recommend to my clients:
• 10 minutes for reception,

• 30 minutes for a snack,

• 20 minutes of face painting / tattoos 

• 30 minutes of games 

• 10 minutes cake ceremony 

• 20 minutes for quiet games and free play 

Tip 5: Set the number of guests

There is this basic rule regarding how many children we should invite and it goes like this: 2 years = 2 friends, 3 years = 3 friends and so on. However I believe the only rule that really applies is this: the younger the children, the greater the variety of games and the more important it is to have the attention and availability of the adults. Or get help! To invite 10 to 15 children, call on an entertainment expert.

Tip 6: Know who to invite

Before making the invitations, you need to determine which children to invite from among your offspring’s flock of comrades. To make this choice, you need to take into account your child’s relationship with the potential guest. Think of the best friend, the class friends, the neighbors, the cousins ​​and the friends of the sports club. At the same time, you could also discuss with the school teacher the affinities existing between your child and the other pupils.
Don’t forget to invite a child who never is …

Tip 7: Know when to make the invitations.

Send invitations a month and a half before the date of the birthday party, so you have time to distribute the birthday invitations and receive responses .

Tip 8: Make the invitations yourself

Using sheets of carboard, your child can decorate them with recycled items colored stickers and a few pictures. Once the invitation text is written, the final touch will be to tie the whole thing with a ribbon. Alternatively consider sending a Facebook invite or an evite. Canva has lots of wonderful, free templates to get you started. 

Tip 9: Know what to put in the invitations

The following information must be mentioned:

• name, first name, day, time of the start of the party, end time, telephone number,
• address, map, intercom code, floor

• desired response date,

• special instructions,

• theme of the party.

Tip 10: Ask yourself the right questions

In order to choose the right games, first think about the following:

• What is the average age of the children?

• Will the group be mixed or made up exclusively of girls or boys?

• Will the game be played outdoors or indoors?

• Does your child like this game?

• Do you have the necessary equipment?

• How long will the game last?

Above all, it is good to note that indoor games are organized under very specific circumstances. You will prefer them in case of bad weather, if it is raining or if it is particularly cool. 

Tip 11: Make room

In order to gain the assurance of a successful indoor games party, it is necessary to provide enough space. You will need to move some furniture and make room to allow the little party animals to move around without problem. In order for the indoor games organized in the house to be a success, it is also advisable to put the toys away, these would only distract the guests.

Tip 12: Think about creative activities

To keep the little guests busy at a birthday party, games are not the only solution. Creative activities also keep children entertained and have the advantage of involving everyone. When selecting these activities, keep in mind that each age group has a varying fine motor skills. Creative activities are great when children are a little tired or just need a little quiet space. Bonus! Your guest could create a souvenir to take home as a keepsake. 

Tip 13: Keep a souvenir of the party.

Send your guests home with a little surprises which will be given to them at the precise moment of their departure. It can be a bag of sweets, or small gifts made by you and corresponding to the theme of the birthday. We always recommend choosing eco-friendly gifts such as playdough, wooden toys, biscuits etc. And do not forget the small thank you card (it can be a card with a small photo of your cherub or a simple birthday card).

A quick note will be greatly appreciated: “- child’s first name – thank you for coming and greatly appreciate your gift. Lots of love “. The small card will of course include a signature of the child, made if possible by the latter.

Tip 14: Reduce waste 

Birthday parties typically produce a significant amount of waste. Check out some of the ways we like to make our parties more sustainable here

Tip 15: Snacks

To avoid offering traditional sweets or sweets of all kinds, innovate with foods that are good for them, such as funny fruit skewers, brightly colored mini-toasts, or even mini chocolate pancakes. Children love it!

Be imaginative: for example, you can draw faces on toast or even use utensils to cut fruit into funny shapes: balls, fries, cubes .

Tip 16: Gifts

How you do gifts is personal but we love this waste reducing option:

If your guests want to give your child a gift, you can set up a prize pool . Invite everybody to participate in adding up to $5. This money will be used by the child to buy the gift or experience of their choice .

This alternative avoids the accumulation of superfluous toys and the accompanying packaging.

Tip 17: prepare for the worst to welcome the best

Rule 1: Several supervising adults. First, you need to know that the best way to deal with an unexpected event or a problem is to anticipate it. So there are some precautions you should take especially when your guests are very young. The first of all is to provide
enough adults to supervise the children, who should never be on their own.

Rule 2: Provide spare clothes. During a birthday party, the little ones are sure to get dirty. Providing a change of clothes for the little chicks will therefore be useful; don’t forget to tell parents.

• Rule 3: Manage temperaments. Small children do not always have the same temperaments. You must be prepared to have guests bolder than others. In order not to offend the sensitivity of some children, do not hesitate to take them aside and talk to them quietly, without raising your voice and always keeping in mind that it is a day of Party. In the case of a party intended for young children, you can ask parents who can to stay.

• Rule  4: In an emergency. Think of a small first aid kit which will be essential for you to treat minor ailments and which will include among other things dressings, a disinfectant, compresses, calming ointment in case of insect bites. Finally, to avoid bad ones surprises, ask parents about any allergies their little ones have.

• Rule 5: Secure the environment. If the party is taking place inside the house, be sure to keep all glass objects away and protect the outlets. Limit the presence of extension cords and other electrical cords. This will save you a lot of trouble. If everything takes place outside, remove the gardening tools.

“If I am given six hours to cut a tree, I will spend four hours preparing my axe,” said US President Abraham Lincoln. This is the recipe for success! A little bit of forward planning will ensure D-Day goes as planned and preparing for your child’s birthday should involve them as much as you do. 

Tip 1: Make a schedule

2 to 3 months before D-day: Select a venue and confirm the facilitator if you call on a third party. For more information on this, visit our party page www.musicmonsters.com.au
3 to 4 weeks in advance, list the guests, make the invitation cards/evites and send them. Also list the games and activities to take stock of all the necessary supplies. Your party entertainer will take care of this if you choose to use one. 
One week before the event, order the cake. If you make it yourself, buy everything you need to make and decorate it. Follow up with the guests who have not yet replied to you …
Prepare props for games or activities. Purchase the gifts for the guests, so that they can keep a little souvenir of the birthday. Plan how the party will unfold. 
The day before, bake the cake or go find the pastry chef and complete the decoration items.

Tip 2: Organize The Space

Remember to limit the accessible zones. Push furniture, remove fragile things and store them in a separate room. Remove any toys that are difficult to store and contain a lot of small parts. You might as well make the post-party storage easier!
Provide space to eat and space to play. If you have a garden, plan a fallback solution in case of rain. If you do not have a garden, prefer quiet games that require little space, such as bowling, throwing balls (foam), a mini treasure hunt, a guessing game, mimes … If you live in an apartment, don’t forget to tell the neighbors .

Tip 3: Set a duration

For those under 6, the party should not last more than two hours. For older children, you can extend up to three hours. If we have young children, we organize the party early in the day so that they are in good shape. Evening parties are reserved for tweens and teens.

Tip 4: Establish the itinerary

Regarding the time, it’s up to you to choose the time of day when your child is most available. This may be in the morning or in the afternoon a little before snack time. And if you can get your child to take a nap first, it’s the jackpot! As an example, here is the schedule that I recommend to my clients:
• 10 minutes for reception,

• 30 minutes for a snack,

• 20 minutes of face painting / tattoos 

• 30 minutes of games 

• 10 minutes cake ceremony 

• 20 minutes for quiet games and free play 

Tip 5: Set the number of guests

There is this basic rule regarding how many children we should invite and it goes like this: 2 years = 2 friends, 3 years = 3 friends and so on. However I believe the only rule that really applies is this: the younger the children, the greater the variety of games and the more important it is to have the attention and availability of the adults. Or get help! To invite 10 to 15 children, call on an entertainment expert.

Tip 6: Know who to invite

Before making the invitations, you need to determine which children to invite from among your offspring’s flock of comrades. To make this choice, you need to take into account your child’s relationship with the potential guest. Think of the best friend, the class friends, the neighbors, the cousins ​​and the friends of the sports club. At the same time, you could also discuss with the school teacher the affinities existing between your child and the other pupils.
Don’t forget to invite a child who never is …

Tip 7: Know when to make the invitations.

Send invitations a month and a half before the date of the birthday party, so you have time to distribute the birthday invitations and receive responses .

Tip 8: Make the invitations yourself

Using sheets of carboard, your child can decorate them with recycled items colored stickers and a few pictures. Once the invitation text is written, the final touch will be to tie the whole thing with a ribbon. Alternatively consider sending a Facebook invite or an evite. Canva has lots of wonderful, free templates to get you started. 

Tip 9: Know what to put in the invitations

The following information must be mentioned:

• name, first name, day, time of the start of the party, end time, telephone number,
• address, map, intercom code, floor

• desired response date,

• special instructions,

• theme of the party.

Tip 10: Ask yourself the right questions

In order to choose the right games, first think about the following:

• What is the average age of the children?

• Will the group be mixed or made up exclusively of girls or boys?

• Will the game be played outdoors or indoors?

• Does your child like this game?

• Do you have the necessary equipment?

• How long will the game last?

Above all, it is good to note that indoor games are organized under very specific circumstances. You will prefer them in case of bad weather, if it is raining or if it is particularly cool. 

Tip 11: Make room

In order to gain the assurance of a successful indoor games party, it is necessary to provide enough space. You will need to move some furniture and make room to allow the little party animals to move around without problem. In order for the indoor games organized in the house to be a success, it is also advisable to put the toys away, these would only distract the guests.

Tip 12: Think about creative activities

To keep the little guests busy at a birthday party, games are not the only solution. Creative activities also keep children entertained and have the advantage of involving everyone. When selecting these activities, keep in mind that each age group has a varying fine motor skills. Creative activities are great when children are a little tired or just need a little quiet space. Bonus! Your guest could create a souvenir to take home as a keepsake. 

Tip 13: Keep a souvenir of the party.

Send your guests home with a little surprises which will be given to them at the precise moment of their departure. It can be a bag of sweets, or small gifts made by you and corresponding to the theme of the birthday. We always recommend choosing eco-friendly gifts such as playdough, wooden toys, biscuits etc. And do not forget the small thank you card (it can be a card with a small photo of your cherub or a simple birthday card).

A quick note will be greatly appreciated: “- child’s first name – thank you for coming and greatly appreciate your gift. Lots of love “. The small card will of course include a signature of the child, made if possible by the latter.

Tip 14: Reduce waste 

Birthday parties typically produce a significant amount of waste. Check out some of the ways we like to make our parties more sustainable here

Tip 15: Snacks

To avoid offering traditional sweets or sweets of all kinds, innovate with foods that are good for them, such as funny fruit skewers, brightly colored mini-toasts, or even mini chocolate pancakes. Children love it!

Be imaginative: for example, you can draw faces on toast or even use utensils to cut fruit into funny shapes: balls, fries, cubes .

Tip 16: Gifts

How you do gifts is personal but we love this waste reducing option:

If your guests want to give your child a gift, you can set up a prize pool . Invite everybody to participate in adding up to $5. This money will be used by the child to buy the gift or experience of their choice .

This alternative avoids the accumulation of superfluous toys and the accompanying packaging.

Tip 17: prepare for the worst to welcome the best

Rule 1: Several supervising adults. First, you need to know that the best way to deal with an unexpected event or a problem is to anticipate it. So there are some precautions you should take especially when your guests are very young. The first of all is to provide
enough adults to supervise the children, who should never be on their own.

Rule 2: Provide spare clothes. During a birthday party, the little ones are sure to get dirty. Providing a change of clothes for the little chicks will therefore be useful; don’t forget to tell parents.

• Rule 3: Manage temperaments. Small children do not always have the same temperaments. You must be prepared to have guests bolder than others. In order not to offend the sensitivity of some children, do not hesitate to take them aside and talk to them quietly, without raising your voice and always keeping in mind that it is a day of Party. In the case of a party intended for young children, you can ask parents who can to stay.

• Rule  4: In an emergency. Think of a small first aid kit which will be essential for you to treat minor ailments and which will include among other things dressings, a disinfectant, compresses, calming ointment in case of insect bites. Finally, to avoid bad ones surprises, ask parents about any allergies their little ones have.

• Rule 5: Secure the environment. If the party is taking place inside the house, be sure to keep all glass objects away and protect the outlets. Limit the presence of extension cords and other electrical cords. This will save you a lot of trouble. If everything takes place outside, remove the gardening tools.